What is the fundamental difference between the former Central Tender Board (CTB) and the present Central Procurement Board (CPB)?
The former Central Tender Board used to vet the Tender Documents prepared by the Public Bodies for tenders above a certain estimated value, carry out the Public Openings for some projects when required and examine the evaluation reports prepared by the Public Bodies before approving the award of Contracts.
As from January 2008, the Central Tender Board was replaced by the Central Procurement Board as per the Public Procurement Act 2006. The Central Procurement Board carries out the following in respect of major contracts:
- Vetting of bidding documents
- Public Opening of bids
- Evaluation of bids
- Approval of award of contracts to Public Bodies.
What is the difference between an Invitation for Bids and a Request for Proposals?
In an Invitation for Bids, the technical requirements are clearly and completely specified in a qualitatively and quantitatively manner. In a Request for Proposals, proposals are submitted against requirements that are not fully definable at the time of solicitation where innovation and specific expertise of the proposer is being sought.
Who can become an Evaluator?
Any person having knowledge, experience and academic qualifications in the relevant field. He should get himself registered at the Central Procurement Board.
How is a Bid Evaluation Committee set up?
From a list of registered professionals from both the Public and Private Sector which is updated at the Central Procurement Board. The Bid Evaluation Committee consists of a minimum of 3 to 4 members and one of these members acting as Chairperson.
When are Bid Securing Declaration Forms used?
Bid Securing Declarations Forms may be used for certain projects where the estimated costs are less than Rs 200M. A Bid Securing Declaration Form is used in lieu of a Bid Security.
What is the difference between Bid Validity and Bid Security Validity?
Bid Validity is the period during which the bid, i.e. the price quoted and conditions governing the bid are valid. Bid Security Validity is the period during which the bid security submitted by a bidder is valid. A bid security is generally valid for a longer period, about 30 days more than a bid validity.
Who can attend a Public Opening of Bids?
A bidder who has submitted a bid or his representative(s) can attend a Public Opening of Bids session.
How are bidders informed of the outcome of a bid exercise?
It is the responsibility and duty of Public Bodies to inform bidders of the outcome of a bid exercise.
Where to address request for postponement of closing date for submission of bids?
All requests for postponement should be directed to the Public Bodies.
Is the lowest bid always retained for award of contract?
No. It is the lowest evaluated and substantially responsive bid that is retained.
Where to file a challenge?
Challenge should be made to Public Bodies.